Job Postings

Position: Controller

Location: Morristown, NJ

 Job Description: 

 A mid-size law firm located in Morristown, New Jersey seeks an experienced Controller whose responsibilities include:

 All aspects of financial management under the direction of the management committee.  Works closely with the Executive Director to oversee and run all forecasting, budgeting, variance analysis, profitability analysis, financial reporting, general ledger accounting, billing and collections, cash flow control, banking relationships, tax planning, trust accounting, payroll, pension plans and other financial management functions.

 Other responsibilities include, but are not limited to: coordinating the quarterly financial statement review and annual tax return while working in conjunction with the external accounting firm, internal controls, and shareholder compensation analysis.

 The controller reports directly to the Executive Director and has daily interaction with our attorneys.  A high level of attention to detail is required, as well as strong management and interpersonal skills, and a customer service-oriented approach.

 A Bachelor’s degree in Business Management, Accounting or Finance is required.  A CPA is desirable as is 10+ years in progressively responsible financial leadership, preferably in a professional services firm.  Proficiency in MS Excel and Word along with in-depth knowledge of accounting software is essential.

 Candidates should provide cover letter, resume and salary requirements to [email protected].

 February 13, 2025

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Organization Name: Fisher Phillips

Position: Office Administrator

Location: Berkeley Heights, NJ

Education and/or Experience: 

Job Description: Office Administrator (New Jersey/Full-time) APPLY HERE Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Office Administrator to join our team. This essential role supports the Managing Partners of some of our East Coast offices, including New Jersey and New York, ensuring seamless operations and exceptional client service. The position reports directly to the Senior Director of Administration. The Office Administrator will collaborate closely with the firm’s corporate operations group, which oversees accounting, finance, human resources, information technology, real estate, and facilities management. This partnership ensures operational efficiency across offices while maintaining the firm’s high standards of service and excellence. We are seeking a proactive, detail-oriented professional who thrives in a fast-paced environment and is committed to delivering top-tier support. If you are an experienced administrator with a passion for excellence, we invite you to apply and become part of our dynamic team. Key Responsibilities [b]Human Resources[/b] Direct management of support staff, including recruitment, training, employee relations, performance and salary reviews, discipline, and terminations. Manage the onboarding and integration process for attorneys and staff. Evaluate staff training and development needs and identify resources to meet those needs. Stay current with federal, state, and local employment laws. [b]Facilities Management[/b] Serve as the primary liaison with building management and represent the firm at tenant meetings. Oversee emergency preparedness and office maintenance. Partner with the firm’s Facilities team on office relocations and expansion projects. Lead the office’s transition to a paperless filing system. Manage procurement of office supplies and ensure overall cleanliness. [b]Workflow Management[/b] Collaborate with Managing Partners and attorneys to assess and optimize staff workflow. Coordinate schedules, approve time-off requests, and ensure cross-training to provide adequate support across all positions. Recommend staffing adjustments as needed. Local Technology Support Manage technology setup for meetings and coordinate equipment and software procurement for office setups. Troubleshoot and report local technology issues, interfacing with the national IT team on special projects. [b]Financial Management[/b] Develop annual budget projections for concessions, meals, and entertainment for each office. Manage and reconcile office expenditures, local checkbook maintenance, and bank reconciliations. Oversee local vendor relationships. [b] Marketing / Event Planning[/b] Organize office social, recruiting, and client development events. Collaborate with the office Business Development Manager and national Marketing team on special events, including seminars and client briefings. [b]Community Engagement[/b] Actively participate in local ALA chapters. Work with Managing Partners and attorneys to maintain the firm’s positive image in the local business and legal communities. [b]Requirements[/b] This position requires a dynamic individual with a strong client service orientation and exceptional interpersonal skills. Effective leadership and the ability to manage multiple offices, priorities, and deadlines are essential for long-term success. The ideal candidate will possess: A bachelor’s degree and a minimum of seven (7) years of experience in a law firm or professional services environment, encompassing the key responsibilities outlined above. Equivalent work experience will also be considered. Minimum of five (5) years of law firm experience is required. Proficiency in Microsoft Office Suite. Key Competencies Development of collaborative teams. Strong management skills in finance, budgeting, facilities management, and human resources. Proven ability to supervise staff across diverse roles. Exceptional written and verbal communication skills. Knowledge of basic accounting principles, including budget management. Strong problem-solving skills with a high degree of confidentiality and sensitivity. Sound business decision-making abilities. Capacity to drive innovation and change in alignment with industry and firm initiatives, while enhancing employee morale and productivity. The salary range for this position is $150,000 – $175,000. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law. Why Join Us At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways. We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays. Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com. Equal Opportunity Employer Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws. The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time. Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.

February 7, 2025

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Organization Name: Avelino Law, LLP

Position: Trusts and Estate Paralegal (1+ years)

Location: Florham Park, NJ

Education and/or Experience: 

Job Description: Avelino Law, LLP is a boutique law firm specializing in trusts and estates, located in Florham Park, New Jersey. As a Trust and Estates Paralegal at Avelino Law, you will play a key role in supporting attorneys by assisting in the drafting of estate planning documents, managing the probate process, and guiding clients throughout the estate/trust administration process. You will work closely with both clients and attorneys to ensure that all legal documents are prepared accurately, processes are followed efficiently, and clients receive the highest level of service and support.

Job Responsibilities: Key Responsibilities:•Gather and organize information from clients to help prepare for the preparation of estate planning documents.•Draft and prepare estate planning documents, including wills, trusts, powers of attorney, and healthcare directives.•Assist in the administration of estates including preparation and filing of probate petitions, notice of probate and proof of mailing, refunding bond and releases, inventories, and accountings.•Gather and organize estate assets and liabilities.•Coordinate with appraisers, accountants, and financial institutions regarding estate assets.•Assist in the preparation and filing of estate and inheritance tax returns.•Maintain accurate and organized client files and records.•Ensure compliance with deadlines and court requirements during the probate process.•Assist in preparing documents for the distribution of assets to beneficiaries following the terms of decedent’s Will and/or Trust.•Communicate with clients, financial institutions, and other professionals on behalf of the attorneys and client.•Provide administrative support, including scheduling, client follow-up, and correspondence.

Job Requiremements: 

Skills, Knowledge & Abilities: Qualifications:•Education: Associate’s degree in Paralegal Studies or related field (Bachelor’s degree preferred).•Experience: 1+ years of experience in New Jersey and New York as a Trust and Estates Paralegal, with strong knowledge of probate, estate planning, and trust administration.•Certification: Paralegal certification (preferred, but not required).•Skills:oIn-depth knowledge of trust and estate law, including estate planning, probate procedures, and tax laws.oProficient in Microsoft Office Suite and legal research tools.oStrong organizational skills and attention to detail.oExcellent written and verbal communication skills.oAbility to manage multiple tasks and meet deadlines efficiently.oProfessionalism and discretion when handling sensitive client information.

How to Apply: To apply e-mail resume to: [email protected] Law is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, age, disability, marital status, civil union or domestic partnership status, veteran status or any other legally protected status. Women, minorities and veterans are encouraged to apply. 

February 3, 2025

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Organization Name: Kennedys Law

Position: Regional Director of HR

Location: Basking Ridge, NJ, although the office will be moving to Berkeley Heights, NJ, later this year

Education and/or Experience: 5-10 years' of HR management responsibility gained within a law firm (law firm experience preferred but candidates with experience gained within a professional services environment will be considered)Excellent communication skills, significant people management experience and demonstrable leadership skillsExperience of working with and proven ability to influence senior stakeholders and maintain excellent stakeholder relationshipsStrong math aptitude and ability to analyse, interpret and manipulate dataProven proficiency in Excel Ability to manage multiple projects and deadlines at any one time.

Job Description: Act as a Trusted Advisor to the Regional Managing Partner – US, US partnership, Chief People Officer, and other US Regional Directors in order to provide advice and guidance consistent with the firm's vision, as well as federal, state and local laws and regulationsOversee and lead all aspects of the US HR function, including but not limited to: performance management; promotion; learning and development; benefits and compensation; leave management; grievances, employment termination; diversity, equity and inclusion; recruitment, budgeting, and complianceSupervise, develop, mentor and coach regional team members to ensure first class service across the region and maintain a strong professional reputation for the department and its membersStrategically analyze internal processes and systems to enable the HR team to deliver effective and efficient solutions to day-to-day and long term HR issues and challenges

Job Responsibilities: Lead and manage the regional HR teamLead and deliver the annual key HR processes (salary review, bonus, promotions, appraisals etc), regularly reviewing and evolving processes in conjunction with Regional Managing PartnerIdentify top talent and assist in their development in order to ensure the appropriate succession planning and advancement for the teamWork closely with the Chief People Officer and other Heads Of on strategic, global HR projects and initiativesLead and oversee the US HR budget in conjunction with Regional Managing Partner, Chief People Officer, Regional Director of Finance – US, other global Heads of HR, with the goal of managing spend and maintaining high standardsAnalyze and act upon financial reporting and trends for the region, such as billable hours targets, workload allocation, and spendLiaise with US General Counsel, employment counsel, and when appropriate, employment practices liability carrier, regarding significant employment issues and resolve issues in an efficient and effective mannerIn consultation with Regional Managing Partner and US General Counsel, lead employment related investigationsIn conjunction with regional Learning and Development personnel and the global HR Learning and Development team, shape and inform the Learning and Development annual plans by identifying development priorities for the region and providing feedback into proposed learning initiativesCollaborate with other heads of across the business globally to deliver the best solutions for the firmConsistent with global approval process, overall responsibility for regional recruitment for all levels of personnel, including strategic monitoring of headcount and recruitment budgets and ensuring the global recruitment approval process is followed correctlyEmbrace diversity and inclusion initiatives in order to widen the access of candidates from a variety of backgrounds into lawAct as a facilitator for CSR and D&I projects and initiatives for the regionOversee the accurate and timely recording of US data into the firm's HRIS, HRPro, and US-based systemsDevelop and lead the US Reward strategy and work with the global HR Reward and Operations team to shape and inform the global Reward strategy by identifying areas for alignment and development priorities for the region; ensure the firms' competitiveness and compliance in the relevant market for policies, compensation, benefits and wellbeing for partners and employeesOversee annual insurance renewals and benefit offerings such as health, vision, dental, long and short term disability, life insurance and 401(k).

Job Requiremements: 

Skills, Knowledge & Abilities: 

How to Apply: Send resume directly to: [email protected], Recruitment Manager and apply directly here: https://careers.kennedyslaw.com/jobs/vacancy/regional-director-of-hr-1049-basking-ridge/1067/description/

January 17, 2025

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Organization Name: Epstein Becker & Green PC

Position: Litigation Secretary

Location: Princeton, NJ

Education and/or Experience: BA/BS degree preferred5+ years of experience as a legal secretary or paralegal

Job Description: The Legal Secretary supports attorneys in delivering the highest level of service to internal and external clients. The Legal Secretary maintains general knowledge of the firm’s practice groups and a specialized knowledge of the assigned attorney’s practice area(s) and clients in order to ensure extraordinary client satisfaction. The Legal Secretary is pro-active in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work, and maintaining client and Firm confidentiality. The Legal Secretary maintains a professional demeanor and focus while remaining flexible to provide assistance in various critical areas throughout the Firm. The Legal Secretary must be proactive and a forward thinker.

Job Responsibilities: Manage the day-to-day schedules and maintain the calendars of the attorneys. This includes travel and trips plans, CLE reporting and professional memberships for attorneys as well as conferences, teleconferences, court appearances, pleadings, filing requirements, discovery and evidence gathering, Anticipate regular meetings to discuss priorities and deadlines.Prepare and edit documents such as letters, memoranda, briefs, pleadings, agreements, contracts, and other legal documents from forms, original handwritten materials, or dictation.Consistently open, maintain, and organize case files. Maintain electronic files in iManage.Inputs, reviews, edits and closes timekeepers’ time entries through the firm’s web-based time entry program using firm standards.Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries and narrative edits.Prepare exhibits and witness filesAnswer telephones and accurately take and relay messages while exhibiting poise, calm, and professionalism.Arrange for court reporters, video conferencing, depositions, and meetingsCommunicate, both orally and in writing, with clients, court reporters, opposing counsel’s staff, and internal colleaguesPrepare spreadsheets and presentations using MS Excel and MS PowerPoint, as well as using Relativity in connection with e-discoveryProcess reimbursements, expense reports, and check requests.Open and sort mail

Job Requiremements: 

Skills, Knowledge & Abilities: Proficiently use Microsoft Office (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, attorney time entry software. Advanced experience with calendar management through OutlookExhibit high levels of organization and attention-to-detailComfortably work under extreme deadlines while remaining calm and organizedMust possess strong organizational skills.Must be able to juggle multiple priorities in a fast-paced environment.Build collaborative relationships with other functional areas within the Firm to meet deadlines and solve issues. Demonstrate professionalism with internal and external clients.Occasional overtime may be required to meet the clients’ urgent needs

How to Apply: Email your resume and cover letter including salary requirements to: [email protected] add Princeton Litigation Secretary in the subject line. 

January 10, 2025

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