Job Postings

Organization Name:  Aronsohn Weiner

Position: Law Office Administrator

Location: Hackensack, NJ

1. All bookkeeping and accounting functions of the firm including but not limited to:

• General ledger and trust accounting, including issuing checks on a daily basis, managing deposits on a daily basis.
• Assisting with billing and collections.
• Cash flow control.
• Managing banking relationships.
• Payroll and fringe benefits for employees
• Paying all bills,
• Maintaining Firm business checking account and Attorney Trust Account.
• Financial and tax reporting.
• Familiarity with QuickBooks online as well as Microsoft Office Products.
• maintaining, analyzing and interpreting all financial and billing data, including A/R and billing and providing reports to the Managing Partner and the partners,

2. Assist with /coordinating the human resources functions for the administrative support staff and the attorneys, including but not limited to:

• time and workload management of administrative support staff,
• monitoring time and workload of attorneys, providing regular billing reports to Managing Partner and the partners.
• Interviewing and screening applicants for non-attorney positions.
• Supervising the training of non-attorney personnel.
• Coordinating vacation schedules of all personnel.
• Maintaining personnel records for all employees.
• Handling unemployment compensation claims.
• Monitoring and recommending salary adjustments for non-attorney personnel.

3. Evaluating, managing and supervising the physical offices of the Firm, including the following:
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• Office space management, including file retention and storage;
• Communicating with the Firm’s landlord; reviewing billing details from landlord
• Office furniture as required;
• Office equipment, including copy machines, fax machines, postage and other mail equipment;
• Purchasing office and breakroom supplies, including food and drink items, and miscellaneous equipment:

 4. Work with outside Consultant in overseeing Computer and Other Operating and Information Systems:

• Evaluating periodically the computer systems used by the Firm, including hardware and all software, to determine whether changes in these systems are merited to increase efficiency and to achieve cost savings.
• Daily monitoring of security protocols to ensure
• Securing and managing appropriate maintenance contracts for computer hardware and software systems.
• Managing records retention, including information storage and retrieval.
• Managing the library, including all reference materials and subscriptions.
• Managing the telephone system, including periodically evaluating the telephone system to ensure that the Firm has a cost effective and up-to-date system.

How to Apply: Provide your resume. Include a cover letter describing why you should be our Law Firm Administrator and what skills you possess to benefit our team. Please also state the salary you would be requesting. Email your resume and cover letter to Gerald R. Salerno at [email protected]

December 19, 2024

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Organization Name:  Saiber

Position: Executive Director

Location: Florham Park/Madison, NJ

Education and/or Experience: Education, Experiences•Bachelor’s Degree (advanced degree such as CPA, MBA or JD preferred)•Five or more years of experiences at a senior level in law firm management in a comparably sized firm.

Job Description: Saiber LLC, a mid-sized law firm in Florham Park, New Jersey, is seeking an experienced Executive Director. This is a highly responsible position with authority over all non-legal administrative management of the Firm and involvement in the full scope of business operations.Expectations•The successful candidate must have significant experience as a senior leader in a law firm or other professional services firm, or similar experience, and have served as a trusted advisor to executive leadership in this role.•The successful candidate must be able to operate comfortably across a board spectrum of responsibilities, including hands-on financial and administrative work, and show sound leadership and decision-making skills on issues involving information technology, operational logistics, and personnel management.

Job Responsibilities: •The Executive Director will supervise, manage, mentor and provide collaborative direction to the firm’s administrative functions, making sure these functions support the lawyers efficiently and effectively and provide the best possible service to clients.§Financial Management (with Director of Finance)§Human Resources Management (with Director of Human Resources and Director of Paralegal Services and Attorney Recruitment)§Information Technology Management (with Director of Information Technology)§Marketing and Business Development (with Director of Marketing & Business Development)§Facilities and Operations Management (with Librarian and Facilities and Operations Management Team)

Job Requiremements: 

Skills, Knowledge & Abilities: •Strong administrative, management and leadership abilities. Ability to work with limited direction, and to provide direction and strategic guidance to directors and others.•Ability to perform accurate and thoughtful analysis of financial data.•The ability to identify and analyze complex issues and problems in administration and management and recommend and implement solutions.•Excellent interpersonal skills and the ability to work successfully with employees in all positions within the firm.•Excellent writing and speaking skills: formal and informal communications, policies, manuals and contracts. Ability to communicate complex information and ideas effectively.•Capable of dealing with difficult situations and challenges personnel matters in a stable and professional manner.•Possess a strong understanding and knowledge of legal technology and the related support requirements.•Possess a strong understanding and ability to navigate risk management.

How to Apply: The Firm is conducting an expedited search to fill the position promptly. For further information about the position and consideration in the selection process, contact:Send resume in confidence to:Catherine R. [email protected] of Attorney RecruitmentSaiber LLC18 Columbia Turnpike, Suite 200Florham Park, NJ 07932Saiber LLC is an Equal Opportunity Employer. Women and Minorities are encouraged to apply. 

November 27, 2024

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Organization Name:   Beattie Padovano

Position: Law Firm Administrator-Director of Operations

Location: Montvale, NJ

Education and/or Experience: Bachelor’s degree in business administration, HR management or related field. A combination of education and/or work experience may be considered in lieu of a degree.

Job Description: Job descriptionLaw Firm Administrator-Director of OperationsOur growing law firm is looking for an experienced LAW FIRM ADMINISTRATOR-DIRECTOR OF OPERATIONS who will work directly with the Managing partner in managing the day-to-day operations of the firm, handling human resources, benefits and insurance, office operations and managing staff.Do you have experience in law firm management regarding the running of a law firm business? Our long-time administrator is retiring so the position start date is flexible. This position is more than a job for the right person, it’s a place to build a career. Salary is commensurate with skill and experience.

Job Responsibilities: •Supervise all aspects of human resources operations, such as hiring, training, and development.•Manage day-to-day operations, including facilities, administrative staff and administrative services.•Identify and manage risks that could affect the firm's operations and reputation.•Lead and manage the team, including managers, supervisors, and support staff.•Marketing experience preferred.

Job Requiremements: The firm offers competitive pay and benefits including PTO, health insurance, retirement plan, and bonuses. The job description is intended to provide a general overview of the position. It is not intended to provide an exhaustive list of responsibilities, qualifications or requirements. The position is a full-time in-office position. The successful candidate will be part of a dynamic team of caring professionals. Please visit https://www.beattielaw.com/index.cfm/firm-overview/ for more information about our firm.

Skills, Knowledge & Abilities: •Management experience in a law firm or professional services organization.•Superior verbal and written communication skills.•Human Resources experience to address all compliance requirements, benefits and insurance needs of the firm.

How to Apply: •Provide your resume.•Include a cover letter describing why you should be our Law Firm Administrator and what skills you possess to benefit our team. Please also state the salary you would be requesting.•Send your resume and cover letter to [email protected]

 November 15, 2024

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