Job Postings

Organization Name: Kennedys Law

Position: Regional Director of HR

Location: Basking Ridge, NJ, although the office will be moving to Berkeley Heights, NJ, later this year

Education and/or Experience: 5-10 years' of HR management responsibility gained within a law firm (law firm experience preferred but candidates with experience gained within a professional services environment will be considered)Excellent communication skills, significant people management experience and demonstrable leadership skillsExperience of working with and proven ability to influence senior stakeholders and maintain excellent stakeholder relationshipsStrong math aptitude and ability to analyse, interpret and manipulate dataProven proficiency in Excel Ability to manage multiple projects and deadlines at any one time.

Job Description: Act as a Trusted Advisor to the Regional Managing Partner – US, US partnership, Chief People Officer, and other US Regional Directors in order to provide advice and guidance consistent with the firm's vision, as well as federal, state and local laws and regulationsOversee and lead all aspects of the US HR function, including but not limited to: performance management; promotion; learning and development; benefits and compensation; leave management; grievances, employment termination; diversity, equity and inclusion; recruitment, budgeting, and complianceSupervise, develop, mentor and coach regional team members to ensure first class service across the region and maintain a strong professional reputation for the department and its membersStrategically analyze internal processes and systems to enable the HR team to deliver effective and efficient solutions to day-to-day and long term HR issues and challenges

Job Responsibilities: Lead and manage the regional HR teamLead and deliver the annual key HR processes (salary review, bonus, promotions, appraisals etc), regularly reviewing and evolving processes in conjunction with Regional Managing PartnerIdentify top talent and assist in their development in order to ensure the appropriate succession planning and advancement for the teamWork closely with the Chief People Officer and other Heads Of on strategic, global HR projects and initiativesLead and oversee the US HR budget in conjunction with Regional Managing Partner, Chief People Officer, Regional Director of Finance – US, other global Heads of HR, with the goal of managing spend and maintaining high standardsAnalyze and act upon financial reporting and trends for the region, such as billable hours targets, workload allocation, and spendLiaise with US General Counsel, employment counsel, and when appropriate, employment practices liability carrier, regarding significant employment issues and resolve issues in an efficient and effective mannerIn consultation with Regional Managing Partner and US General Counsel, lead employment related investigationsIn conjunction with regional Learning and Development personnel and the global HR Learning and Development team, shape and inform the Learning and Development annual plans by identifying development priorities for the region and providing feedback into proposed learning initiativesCollaborate with other heads of across the business globally to deliver the best solutions for the firmConsistent with global approval process, overall responsibility for regional recruitment for all levels of personnel, including strategic monitoring of headcount and recruitment budgets and ensuring the global recruitment approval process is followed correctlyEmbrace diversity and inclusion initiatives in order to widen the access of candidates from a variety of backgrounds into lawAct as a facilitator for CSR and D&I projects and initiatives for the regionOversee the accurate and timely recording of US data into the firm's HRIS, HRPro, and US-based systemsDevelop and lead the US Reward strategy and work with the global HR Reward and Operations team to shape and inform the global Reward strategy by identifying areas for alignment and development priorities for the region; ensure the firms' competitiveness and compliance in the relevant market for policies, compensation, benefits and wellbeing for partners and employeesOversee annual insurance renewals and benefit offerings such as health, vision, dental, long and short term disability, life insurance and 401(k).

Job Requiremements: 

Skills, Knowledge & Abilities: 

How to Apply: Send resume directly to: [email protected], Recruitment Manager and apply directly here: https://careers.kennedyslaw.com/jobs/vacancy/regional-director-of-hr-1049-basking-ridge/1067/description/

January 17, 2025

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Organization Name: Epstein Becker & Green PC

Position: Litigation Secretary

Location: Princeton, NJ

Education and/or Experience: BA/BS degree preferred5+ years of experience as a legal secretary or paralegal

Job Description: The Legal Secretary supports attorneys in delivering the highest level of service to internal and external clients. The Legal Secretary maintains general knowledge of the firm’s practice groups and a specialized knowledge of the assigned attorney’s practice area(s) and clients in order to ensure extraordinary client satisfaction. The Legal Secretary is pro-active in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work, and maintaining client and Firm confidentiality. The Legal Secretary maintains a professional demeanor and focus while remaining flexible to provide assistance in various critical areas throughout the Firm. The Legal Secretary must be proactive and a forward thinker.

Job Responsibilities: Manage the day-to-day schedules and maintain the calendars of the attorneys. This includes travel and trips plans, CLE reporting and professional memberships for attorneys as well as conferences, teleconferences, court appearances, pleadings, filing requirements, discovery and evidence gathering, Anticipate regular meetings to discuss priorities and deadlines.Prepare and edit documents such as letters, memoranda, briefs, pleadings, agreements, contracts, and other legal documents from forms, original handwritten materials, or dictation.Consistently open, maintain, and organize case files. Maintain electronic files in iManage.Inputs, reviews, edits and closes timekeepers’ time entries through the firm’s web-based time entry program using firm standards.Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries and narrative edits.Prepare exhibits and witness filesAnswer telephones and accurately take and relay messages while exhibiting poise, calm, and professionalism.Arrange for court reporters, video conferencing, depositions, and meetingsCommunicate, both orally and in writing, with clients, court reporters, opposing counsel’s staff, and internal colleaguesPrepare spreadsheets and presentations using MS Excel and MS PowerPoint, as well as using Relativity in connection with e-discoveryProcess reimbursements, expense reports, and check requests.Open and sort mail

Job Requiremements: 

Skills, Knowledge & Abilities: Proficiently use Microsoft Office (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, attorney time entry software. Advanced experience with calendar management through OutlookExhibit high levels of organization and attention-to-detailComfortably work under extreme deadlines while remaining calm and organizedMust possess strong organizational skills.Must be able to juggle multiple priorities in a fast-paced environment.Build collaborative relationships with other functional areas within the Firm to meet deadlines and solve issues. Demonstrate professionalism with internal and external clients.Occasional overtime may be required to meet the clients’ urgent needs

How to Apply: Email your resume and cover letter including salary requirements to: [email protected] add Princeton Litigation Secretary in the subject line. 

January 10, 2025

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Organization Name:  Aronsohn Weiner

Position: Law Office Administrator

Location: Hackensack, NJ

1. All bookkeeping and accounting functions of the firm including but not limited to:

• General ledger and trust accounting, including issuing checks on a daily basis, managing deposits on a daily basis.
• Assisting with billing and collections.
• Cash flow control.
• Managing banking relationships.
• Payroll and fringe benefits for employees
• Paying all bills,
• Maintaining Firm business checking account and Attorney Trust Account.
• Financial and tax reporting.
• Familiarity with QuickBooks online as well as Microsoft Office Products.
• maintaining, analyzing and interpreting all financial and billing data, including A/R and billing and providing reports to the Managing Partner and the partners,

2. Assist with /coordinating the human resources functions for the administrative support staff and the attorneys, including but not limited to:

• time and workload management of administrative support staff,
• monitoring time and workload of attorneys, providing regular billing reports to Managing Partner and the partners.
• Interviewing and screening applicants for non-attorney positions.
• Supervising the training of non-attorney personnel.
• Coordinating vacation schedules of all personnel.
• Maintaining personnel records for all employees.
• Handling unemployment compensation claims.
• Monitoring and recommending salary adjustments for non-attorney personnel.

3. Evaluating, managing and supervising the physical offices of the Firm, including the following:
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• Office space management, including file retention and storage;
• Communicating with the Firm’s landlord; reviewing billing details from landlord
• Office furniture as required;
• Office equipment, including copy machines, fax machines, postage and other mail equipment;
• Purchasing office and breakroom supplies, including food and drink items, and miscellaneous equipment:

 4. Work with outside Consultant in overseeing Computer and Other Operating and Information Systems:

• Evaluating periodically the computer systems used by the Firm, including hardware and all software, to determine whether changes in these systems are merited to increase efficiency and to achieve cost savings.
• Daily monitoring of security protocols to ensure
• Securing and managing appropriate maintenance contracts for computer hardware and software systems.
• Managing records retention, including information storage and retrieval.
• Managing the library, including all reference materials and subscriptions.
• Managing the telephone system, including periodically evaluating the telephone system to ensure that the Firm has a cost effective and up-to-date system.

How to Apply: Provide your resume. Include a cover letter describing why you should be our Law Firm Administrator and what skills you possess to benefit our team. Please also state the salary you would be requesting. Email your resume and cover letter to Gerald R. Salerno at [email protected]

December 19, 2024

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