Job Postings

Organization Name:   Beattie Padovano

Position: Law Firm Administrator-Director of Operations

Location: Montvale, NJ

Education and/or Experience: Bachelor’s degree in business administration, HR management or related field. A combination of education and/or work experience may be considered in lieu of a degree.

Job Description: Job descriptionLaw Firm Administrator-Director of OperationsOur growing law firm is looking for an experienced LAW FIRM ADMINISTRATOR-DIRECTOR OF OPERATIONS who will work directly with the Managing partner in managing the day-to-day operations of the firm, handling human resources, benefits and insurance, office operations and managing staff.Do you have experience in law firm management regarding the running of a law firm business? Our long-time administrator is retiring so the position start date is flexible. This position is more than a job for the right person, it’s a place to build a career. Salary is commensurate with skill and experience.

Job Responsibilities: •Supervise all aspects of human resources operations, such as hiring, training, and development.•Manage day-to-day operations, including facilities, administrative staff and administrative services.•Identify and manage risks that could affect the firm's operations and reputation.•Lead and manage the team, including managers, supervisors, and support staff.•Marketing experience preferred.

Job Requiremements: The firm offers competitive pay and benefits including PTO, health insurance, retirement plan, and bonuses. The job description is intended to provide a general overview of the position. It is not intended to provide an exhaustive list of responsibilities, qualifications or requirements. The position is a full-time in-office position. The successful candidate will be part of a dynamic team of caring professionals. Please visit https://www.beattielaw.com/index.cfm/firm-overview/ for more information about our firm.

Skills, Knowledge & Abilities: •Management experience in a law firm or professional services organization.•Superior verbal and written communication skills.•Human Resources experience to address all compliance requirements, benefits and insurance needs of the firm.

How to Apply: •Provide your resume.•Include a cover letter describing why you should be our Law Firm Administrator and what skills you possess to benefit our team. Please also state the salary you would be requesting.•Send your resume and cover letter to [email protected]

 November 15, 2024

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Organization Name:   Stevens & Lee 

Position: Corporate Paralegal 

Location: Elmwood Park 

Education and/or Experience: Qualifications•Bachelor's degree or equivalent relevant work experience•Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation•Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook•Exceptional computer skills with the ability to learn new software applications quickly. 

Job Description: We are seeking a dedicated Corporate Paralegal to join our dynamic team. As a Corporate Paralegal, you will play a pivotal role in supporting our legal team with corporate transactions, document drafting, and compliance matters. This position offers a unique opportunity to work closely with experienced attorneys and contribute to the success of our firm.Our ideal candidate is highly organized, detail-oriented, and possesses a strong understanding of corporate legal principles. If you thrive in a fast-paced environment and are eager to grow your career in corporate law, we invite you to apply. This full-time position is based in our Bergen County office, providing a collaborative and supportive work environment. Join us in delivering exceptional legal services and shaping the future of corporate law. 

Job Responsibilities: Primary ResponsibilitiesCorporate Formation and Maintenance:•Form corporations, limited liability companies, and other types of entities, along with related amendments, withdrawals, mergers, and dissolutions of such entities.•Corporate compliance consisting of filing annual reports with state and local governmental offices.•Preparation of corporate documents such as consent resolutions, operating agreements, shareholder agreements, bylaws, and obtaining EINs.•Maintain and update corporate records and minute books, including ownership certificates and ledger.Legal Document Drafting and Review:•Draft and review real estate purchase and sale agreements (primarily commercial), asset purchase agreements, stock/unit transfer agreements, lease agreements, and closing documents related to real estate, asset and stock transactions, including closing statements.•Draft term sheets/commitment letters on behalf of lender clients, as well as loan/modification documents (e.g., notes, mortgages, guaranties, and security agreements).•Preparation and filing of UCC financing statement, amendments, and terminations.•Filing of recordable documents in various State and County recording offices.Transaction Assistance and Due Diligence:•Conduct and analyze legal and factual research related to real estate, asset and stock transactions.•Title commitment and title policy review (including exception documents and endorsements), survey review, and general due diligence review (e.g., UCC and other search results) including summarizing issues and concerns for attorney consideration.•Resolve title and survey issues as required.•Secure UCC, judgment, lien, and pending litigation searches.•File Bulk Sale Notices in connection with asset and commercial real estate transactions and secure tax clearance certificates.•Download, organize, and inventory due diligence documentation from client-provided data sites.•Maintain checklists for loan, real estate, asset, and stock transactions.•Manage preparation, assembly, and compilation of documents in advance of closing and coordinate signature page gathering directly with client, opposing counsel and other third parties.•Coordinate with opposing counsel, title companies, local counsel, and client representatives in all aspects of transactions.•Preparation of closing binders related to transactions.

 Job Requiremements: 

SKills, Knowledge & Abilities: Skills & Competencies•Ability to communicate professionally and interact effectively with all levels of personnel.•Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.•Flexibility and ability to respond quickly and positively to shifting demands.•Ability to work under pressure to meet strict deadlines.

How to Apply: This full-time on-site position is based in our Bergen County office, providing a collaborative and supportive work environment. Join us in delivering exceptional legal services and shaping the future of corporate law.Interested candidates should submit a resume and cover letter to: [email protected]. In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender. 

 July 17, 2024

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Organization Name:   Peckar & Abramson, P.C. 

Position: Chief Operating Officer 

Location: New Jersey 

Education and/or Experience: 

Job Description: Industry leading law firm with 10 locations around the US. In conjunction with and in support of the firm’s managing partners and Executive Committee, the Chief Operating Officer (“COO”) will be responsible for oversight of the non-legal functions of the firm, as set forth below. Directors who will report to the COO are those of Human Resources, Facilities and Accounting. 

Job Responsibilities: •Performance & Profitability - Oversight of key areas critical to firm performance, including:a)Productivityb)Collectionsc)Billingd)Ratese)Expense Reimbursement•Finance-Oversight of the Director of Finance and the finance function overall (e.g., financial reporting)-Responsibility for the maintenance of the firm’s books and records/policies and procedures/internal controls-Review of daily receipts-Oversight of expenditures and the billing function-Review of and support for monthly reporting to the Executive Committee-Coordination with the firm’s tax provider(s)/tax compliance/tax planning analyses-Oversight of the treasury function/bank and trust accounts-Commissions programs-Oversight over the relationships with financial institutions-Oversee year-end closing, financial statements and tax returns-Assistance with presentations to the Executive Committee-Oversight of financial planning/budgeting•Human Resources-Oversight of the Director of Human Resources and Performance Administrators-Coordination with the managing partners over the compensation process/attorney profitability/profit-sharing program-Review hours worked and billed and profitability by attorney and practice-Review and assess cost/benefit analysis of hiring additional staff-HR policies and procedures/address issues not addressed by existing policies-Involvement with other HR matters as they arise-Oversight of the relationships with HR-related service providers (e.g., payroll, 401(k) trustee/recordkeeper, etc.)•A/R Collections-Assistance with maximizing the collection of billed amounts•Technology-Oversight of the firm’s spending on hardware and software-Coordination with external IT provider-Coordination upgrades to hardware and software application as required-Responsibility for firm’s cybersecurity policy/initiatives -Document management systems•Risk Management-Responsibility for the firm’s insurance coverages-Participation in renewals and changes in coverage terms as required•Marketing-Oversight of the marketing program•Administration -Attorney registrations-Continuing legal education•Facilities Management-Oversight of office space and related service providers-Oversight of the Facilities Manager•Strategic Development-Coordination with the managing partners and Executive Committee (e.g., entity changes, changes in equity allocations, mergers, etc.)-Assessment of firm valuation 

Job Requirements:  

Skills, Knowledge & Abilities:  

How to Apply: Contact [email protected] 

 April 3, 2024

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